> ## Documentation Index > Fetch the complete documentation index at: https://docs.hiveinspect.com/llms.txt > Use this file to discover all available pages before exploring further. # The Reports Screen in the Hive Inspect Mobile App: Publish and PDFs > The mobile app's Reports screen: open a report to inspect, publish or unpublish it, publish all, preview it, view or regenerate the PDF, Spanish PDF, add or delete a report. In the mobile app: open an inspection → **Report Editor**. The **Reports** screen lists the reports on an inspection. Most inspections have one, such as a home inspection report. Some have more, for example a home inspection and a well inspection. From here you open a report to inspect, publish it to the client, and open its PDF. ![The Reports screen: header Reports, 2 reports available, with a blue plus button. Two report cards: Hive Residential Template, Home Inspection Report, 23 sections, with a Publish button and a three-dots button; and Well Inspection, Well Inspection Report, 2 sections, with a green Published badge. At the bottom a blue Publish All Reports button](https://mintcdn.com/hiveinspect-43c85ed1/t9Q1_TNVwS8aDUOV/images/how-tos/mobile-reports-list.png?fit=max\&auto=format\&n=t9Q1_TNVwS8aDUOV\&q=85\&s=e95672275c079cb327328c95ab45d7ae) ## What each report card shows | Part | What it means | | - | - | | **Name** (first line) | The report template it was made from, for example **Hive Residential Template**. A number such as **#2** shows when the same template is on the inspection twice. | | **Second line** | The report name your client sees, for example **Home Inspection Report**. You can change it in the report editor's **Report Settings**. | | **Sections** | How many sections the report has. | | **Publish** | The report isn't published yet. Tap to publish it. | | **Published** (green) | Clients can see the report. Tap to unpublish it. | | **Three dots** | Opens the report's options: previews, PDFs, Spanish PDF and delete. | Tap anywhere else on a card to open the report and start or continue the inspection. ## Open a report Tap the report card. The first time you open a report on a phone, the app shows **Preparing Report** while it downloads it ("Loading inspection data..."). After that the report is saved on your phone, opens straight away and works without signal. Today's inspections are usually downloaded already. See [Download inspections for offline use](https://docs.hiveinspect.com/how-tos/mobile-inspection-list.md#download-inspections-for-offline-use). ## Publish a report ### 1. Tap Publish on the report card The app asks: "Are you sure you want to publish this report? Once published, it will be visible to clients." ![The Confirm Publish message over the Reports screen: Are you sure you want to publish this report? Once published, it will be visible to clients. Buttons Cancel and Publish](https://mintcdn.com/hiveinspect-43c85ed1/t9Q1_TNVwS8aDUOV/images/how-tos/mobile-reports-publish-confirm.png?fit=max\&auto=format\&n=t9Q1_TNVwS8aDUOV\&q=85\&s=67f855e85aac5b94641e5c86e2498726) ### 2. Tap Publish The app shows "Report Published: Your report has been published. The PDF will be ready shortly." The card turns green and reads **Published**. Publishing from the app works exactly like on the dashboard. The client can see the report once their portal unlocks it, and your "reports published" automations run, for example the email with the report links. See [Inspection statuses](https://docs.hiveinspect.com/how-tos/inspection-statuses.md) and your automation settings. > [!NOTE] > > Sync before you publish. The app publishes what's on Hive, so changes still waiting on your phone wouldn't be in the client's report. Check that the report editor shows **Synced**. ### When the app won't publish The app stops and tells you why: * **Flagged fields.** "Cannot Publish Report" says the report has flagged fields that need attention. Tap **Review Fields** to open the report, find them with the search screen's flag filter, fix them and remove the flag, then publish again. * **Unfinished sections.** If your company requires every section to be finished before publishing, "Cannot Publish Report" lists the unfinished subsections. Tap **Review Sections** to open the report and finish them. ### Unpublish a report Tap the green **Published** badge. The report goes back to unpublished straight away ("Status Updated: Report has been unpublished.") and clients can no longer see it. ### Publish all reports **Publish All Reports** at the bottom publishes every report on the inspection at once, after one confirmation. When every report is published it changes to **Unpublish All**. The same rules apply: reports with flagged fields or unfinished sections are left out, and the app offers to publish the rest. The same button is under **Quick Links** on the [Inspection Summary](https://docs.hiveinspect.com/how-tos/mobile-inspection-summary.md#publish-all-reports). ## Report options Tap the three dots on a report card. ![The report options sheet for Hive Residential Template, Choose an action: Preview Web Summary (Quick overview of findings), Full Report Web Preview (Opens in web browser), View PDF (Opens the latest PDF, generating it first if needed), Regenerate PDF (Force a fresh PDF, e.g. after changing PDF settings or client details), Generate Spanish PDF (One-time purchase • \$15) with a \$15 badge, View Spanish PDF (Open existing Spanish PDF), Delete Report (Remove from inspection) in red, and a Cancel button](https://mintcdn.com/hiveinspect-43c85ed1/t9Q1_TNVwS8aDUOV/images/how-tos/mobile-reports-options.png?fit=max\&auto=format\&n=t9Q1_TNVwS8aDUOV\&q=85\&s=8c3cd697ff75f0d666cd299693ec0997) | Option | What it does | | - | - | | **Preview Web Summary** | Opens the report's summary page (the list of findings) in your browser, as the client will see it. | | **Full Report Web Preview** | Opens the full web report in your browser, as the client will see it. | | **View PDF** | Opens the latest PDF. If it's out of date or doesn't exist yet, Hive makes it first. | | **Regenerate PDF** | Makes a fresh PDF even if one exists. Use it after you change PDF settings or the client's details. | | **Generate Spanish PDF** | Buys a Spanish translation of the report PDF for \$15. See below. | | **View Spanish PDF** | Opens the Spanish PDF if you've bought one. | | **Delete Report** | Removes the report from the inspection. See below. | Previews show the report the way it is on Hive, so sync your changes first. ### View or regenerate the PDF When you tap **View PDF** or **Regenerate PDF**: 1. If the report has changes on your phone that haven't synced, the app syncs them first ("Syncing your changes…"). If it can't, it tells you, for example **Unsynced changes** or **Photos still uploading**, and lets you **View anyway** (the PDF won't have those changes) or wait. 2. The app checks for a current PDF ("Checking PDF…"). If there is one, it opens. 3. Otherwise Hive makes one. The window shows **Generating PDF...** with a timer: "Usually under a minute. Large reports can take a few minutes." ![The Generating PDF window for Hive Residential Template with a spinner and a timer at 0:15, the text Usually under a minute. Large reports can take a few minutes, a blue note Feel free to close this — the PDF keeps generating in the background. Tap View PDF again when you're back and it will open, and a Close button](https://mintcdn.com/hiveinspect-43c85ed1/t9Q1_TNVwS8aDUOV/images/how-tos/mobile-reports-pdf-generating.png?fit=max\&auto=format\&n=t9Q1_TNVwS8aDUOV\&q=85\&s=102ec1ce0952d545a431aa14c21a29b1) You can close the window. The PDF keeps generating, and **View PDF** opens it when you come back. The PDF opens in your browser on the reports site, so you can share or print it from there. Viewing a PDF needs an internet connection. Offline, the app says "Viewing the PDF needs an internet connection. Your changes are safe on this device." ### Spanish PDF ![The Spanish PDF (\$15) message: You will be redirected to complete payment. After payment, your Spanish PDF will be generated automatically and ready shortly. Buttons Continue to Payment and Cancel](https://mintcdn.com/hiveinspect-43c85ed1/t9Q1_TNVwS8aDUOV/images/how-tos/mobile-reports-spanish-pdf.png?fit=max\&auto=format\&n=t9Q1_TNVwS8aDUOV\&q=85\&s=f53f93820fa310889223f582e3b46ea7) **Generate Spanish PDF** is a one-time purchase of \$15 per report. Tap **Continue to Payment** to pay by card on a secure checkout page. After payment, Hive makes the Spanish PDF on its own. Open it with **View Spanish PDF**. If there isn't one yet, the app offers to generate it. Some special forms only come in English. For those the app says "Spanish Not Available: This template uses a special PDF format that only supports English." ### Delete a report ![The Delete Report window: Are you sure you want to delete Hive Residential Template? This action cannot be undone. Type delete to confirm, a text box with the placeholder delete, and Cancel and a greyed-out red Delete button](https://mintcdn.com/hiveinspect-43c85ed1/t9Q1_TNVwS8aDUOV/images/how-tos/mobile-reports-delete.png?fit=max\&auto=format\&n=t9Q1_TNVwS8aDUOV\&q=85\&s=2495a78207a1d12436989f75b039d0cd) 1. Tap the three dots, then **Delete Report**. 2. Read the warning. If the report has changes that never synced, the window says how many. They're lost too. 3. Type **delete** in the box and tap **Delete**. The report is removed from the inspection, from Hive and from your phone. This can't be undone. To start the report again, add the template again with **+**. ## Add another report Tap the blue **+** at the top. The **Add Template** list shows your company's report templates. Tap one to add it to the inspection as a new report. The app shows "Template added successfully" and the new report appears in the list. Use it when the client adds a service on site, for example a well or pool inspection with its own report. ## Offline Without signal, the screen shows the reports saved on your phone with an **Offline Mode** banner ("Showing cached data"). You can open any report that's already on your phone. Publishing, PDFs, previews, adding and deleting reports need a connection. ## Common questions > **Why does the PDF not show my latest changes?** > > The PDF is made from what's on Hive. Sync the report first (the report editor should say **Synced**), then tap **View PDF**. If you changed PDF settings on the dashboard or the client's details, tap **Regenerate PDF**. > **Why can't I publish?** > > The app tells you: either the report has **flagged** fields (tap **Review Fields**, then fix them and remove the flags) or your company requires every section to be finished (tap **Review Sections**). > **Does publishing from the app email the client?** > > Publishing runs the same automations as on the dashboard. If you have a "reports published" automation, the client gets it. The client can open the report once their portal unlocks it. > **Where's the Report Editor button?** > > It's on the Inspection Summary and only shows on **Confirmed** inspections. > **I deleted a report by mistake** > > Contact support straight away from **My Profile → Need Help?** and tell them the inspection's address and which report you deleted. ## Where to go next * [Inspection Summary](https://docs.hiveinspect.com/how-tos/mobile-inspection-summary.md): the screen before this one. * [Syncing and offline use](https://docs.hiveinspect.com/how-tos/syncing-and-offline.md): how your work reaches Hive. * [Customize your reports](https://docs.hiveinspect.com/how-tos/report-customization.md): PDF settings and branding. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.