> ## Documentation Index
> Fetch the complete documentation index at: https://docs.hiveinspect.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Team Availability

> Set up team availability and report writing features in Hive

⏱️ **Estimated time:** \~5 minutes

## Video Tutorial

<Card title="Guide to Setting Up Team Availability and Organization Settings" icon="circle-play">
  <iframe width="100%" height="450" src="https://www.loom.com/embed/20fe2e6b68a847efa24a7d388ef4b35d" frameborder="0" allowfullscreen />
</Card>

<Steps>
  <Step title="Access Team Availability Settings — 0:01">
    * After setting up your profile, navigate to team availability settings
    * This is applicable only for multi-inspector firms
    * If you have multiple inspectors, you can update their information as an admin

    <img src="https://mintcdn.com/hiveinspect-43c85ed1/Ish45kXj50EQHADF/images/Team-Availability-1.jpg?fit=max&auto=format&n=Ish45kXj50EQHADF&q=85&s=f7d19913e4fe29d4f58c449b983c7b3f" alt="Accessing team availability settings" width="1670" height="1080" data-path="images/Team-Availability-1.jpg" />
  </Step>

  <Step title="Organization Settings Overview — 0:37">
    * Go to organization settings for account-level configurations
    * Key areas include:
      * Report Writing
      * Viewing Reports
      * Scheduling
      * Business Management
      * AI Features

    <img src="https://mintcdn.com/hiveinspect-43c85ed1/Ish45kXj50EQHADF/images/Team-Availability-2.jpg?fit=max&auto=format&n=Ish45kXj50EQHADF&q=85&s=92ea2181230c76a664660b4389349017" alt="Organization settings overview" width="1670" height="1080" data-path="images/Team-Availability-2.jpg" />
  </Step>

  <Step title="Configure Report Writing Settings — 0:44">
    * Define defect category names (default: maintenance items, recommendations, safety concerns)
    * Set annotation prompts for mobile app during inspections
    * Enable summary feature for reports (digital and PDF)
    * Configure location tags for easy photo tagging

    <img src="https://mintcdn.com/hiveinspect-43c85ed1/Ish45kXj50EQHADF/images/Team-Availability-3.jpg?fit=max&auto=format&n=Ish45kXj50EQHADF&q=85&s=507baa14e1e814388fcc7d52fd09ac9d" alt="Configuring report writing settings" width="1670" height="1080" data-path="images/Team-Availability-3.jpg" />
  </Step>

  <Step title="Set Viewing Report Options — 2:16">
    * Choose to display multiple table of content sections in reports
    * Decide whether to show repair prices to customers (default is on)
    * Control visibility of pricing for buyer's region

    <img src="https://mintcdn.com/hiveinspect-43c85ed1/Ish45kXj50EQHADF/images/Team-Availability-4.jpg?fit=max&auto=format&n=Ish45kXj50EQHADF&q=85&s=bc87e4b93260d0bfb571d01d82f70ff2" alt="Setting viewing report options" width="1670" height="1080" data-path="images/Team-Availability-4.jpg" />
  </Step>

  <Step title="Adjust Scheduling Settings — 2:42">
    * Select organization time zone
    * Set scheduling restrictions for booking inspections (latest time and buffer time)
    * Decide if pricing for services should be shown on the online scheduler

    <img src="https://mintcdn.com/hiveinspect-43c85ed1/Ish45kXj50EQHADF/images/Team-Availability-5.jpg?fit=max&auto=format&n=Ish45kXj50EQHADF&q=85&s=f447205ffde45b52853f31eed9d1fee1" alt="Adjusting scheduling settings" width="1670" height="1080" data-path="images/Team-Availability-5.jpg" />
  </Step>

  <Step title="Manage Business Settings — 3:14">
    * Choose between customer agreement signing or checkbox confirmation
    * Enable daily schedule reminders for inspectors (includes inspections and events)

    <img src="https://mintcdn.com/hiveinspect-43c85ed1/Ish45kXj50EQHADF/images/Team-Availability-6.jpg?fit=max&auto=format&n=Ish45kXj50EQHADF&q=85&s=6c6aa20f9847a8d33642ebb1f68e2931" alt="Managing business settings" width="1670" height="1080" data-path="images/Team-Availability-6.jpg" />
  </Step>

  <Step title="Explore AI Features — 4:06">
    * Review existing AI features and anticipate upcoming additions
  </Step>
</Steps>