> ## Documentation Index
> Fetch the complete documentation index at: https://docs.hiveinspect.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Review Inspection Reports Before They're Published

> Have an admin check reports before clients see them. Inspectors without publishing rights submit finished reports, and an admin reviews, edits and publishes.

<p className="hive-locator">In the dashboard: <strong>Teams → Manage → Manage Permissions</strong></p>

## How report review works

In a multi-inspector company you can decide who is allowed to publish reports. Inspectors without publishing rights submit their finished reports to an admin. The admin reviews the report, edits it if needed, and publishes it.

This is useful for trainees, new sub-inspectors, or anyone whose reports you want to check before they reach clients and agents.

## Set it up

<Steps titleSize="h3">
  <Step title="Open the inspector's permissions">
    * Go to **Teams** in the dashboard.
    * Click **Manage** next to the inspector.
  </Step>

  <Step title="Turn off Publish Reports">
    * Turn off **Publish Reports** (generate and publish inspection reports to clients).
    * Leave their other permissions as they are.
    * Click **Save Changes**.
  </Step>

  <Step title="Keep publishing on for your reviewers">
    * The admins who review reports keep **Publish Reports** turned on.
  </Step>
</Steps>

See [Team roles and permissions](/business-tools/team-permissions) for every permission switch.

## Review and publish a submitted report

<Steps titleSize="h3">
  <Step title="The inspector submits the finished report">
    * The inspector writes the report as usual, then submits it to an admin instead of publishing it.
  </Step>

  <Step title="The admin reviews and edits">
    * The admin opens the report and makes any changes in the Web Editor. See [Web Editor](/inspections-and-reports/web-editor).
  </Step>

  <Step title="The admin publishes">
    * The admin publishes the report.
    * Publishing sends the report-ready email or text to the client and agent automatically, through your automations. See [Automations](/contacts-and-automation/automations).
  </Step>
</Steps>

<Tip>
  For another quality check, you can block a report from being published until every section is marked as visited. Turn it on under **Org Settings → Report Writing → Require completed sections to publish**. It is off by default. See [Sep 21, 2026 updates](/whats-new/sep-21-2026).
</Tip>

## FAQ

<AccordionGroup>
  <Accordion title="Who can publish a report?">
    Anyone with the **Publish Reports** permission turned on. Turn it off for a team member in **Teams → Manage** and their finished reports go to an admin instead.
  </Accordion>

  <Accordion title="Can the admin change the report before publishing?">
    Yes. The admin reviews the submitted report, edits it and then publishes it.
  </Accordion>
</AccordionGroup>

<p className="hive-label">Next step</p>

<div className="hive-rows">
  <a className="hive-row" href="/inspections-and-reports/web-editor">
    <span className="hive-row-main">
      <span className="hive-row-title">Review and publish a report</span>
      <span className="hive-row-line">Photobank, preview, flags, publish and save to template</span>
    </span>

    <span className="hive-row-meta"><span className="hive-runtime">4:51</span></span>
  </a>
</div>

<p className="hive-label">Related</p>

<div className="hive-rows hive-rows-sm">
  <a className="hive-row" href="/business-tools/team-permissions">
    <span className="hive-row-main">
      <span className="hive-row-title">Team roles and permissions</span>
      <span className="hive-row-line">Roles, permission switches and paid seats</span>
    </span>
  </a>

  <a className="hive-row" href="/inspections-and-reports/inspection-functions">
    <span className="hive-row-main">
      <span className="hive-row-title">Manage an inspection</span>
      <span className="hive-row-line">Status, links, agreements, automation tracking and manual unlock</span>
    </span>

    <span className="hive-row-meta"><span className="hive-runtime">4:23</span></span>
  </a>
</div>


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