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In the dashboard: Org Settings → Scheduling → Google Calendar Connection

Connect your Google Calendar so every inspection and event you’re assigned to shows on it automatically. Depending on your company’s calendar engine, Hive can also read your Google Calendar to know when you’re busy. You can connect any Google account. It doesn’t have to be the one you sign in to Hive with.

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Before you start: check your calendar engine

Your company’s Calendar Engine decides what Google Calendar is used for. It’s in the same place, just above the connection, and it applies to your whole team. The Calendar Engine setting with two choices. Hive Calendar, selected: Inspections, events, and time off are managed in Hive. Availability comes from Hive data only. Team members can still connect Google Calendar to receive a one-way copy of their events. Google Calendar: Events are read from each team member's connected Google Calendar, and availability is checked against it. Requires each inspector to connect their Google account. A note says changing this switches the calendar for the whole team immediately after saving, and inspection events are still added to connected Google Calendars in both modes Inspections are added to connected Google Calendars with either engine. See Do my personal Google Calendar events block my online scheduler? for more on how each engine handles availability.

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Connect your Google Calendar

1

Open Org Settings → Scheduling

Click Org Settings in the left sidebar. Then click Scheduling to open that section.The Organization Settings page with the Report Writing section collapsed and the Scheduling section open: Timezone, calendar engine, booking restrictions, and scheduler options
2

Click Connect Google Calendar

Scroll to Google Calendar Connection, below Calendar Engine, and click Connect Google Calendar.The Google Calendar Connection setting: Connect your own Google Calendar to receive a copy of your inspections and events, each team member connects their own account. It shows Google Calendar not connected, Optional on Hive Calendar, connect to get your inspections and time off mirrored to Google, and a blue Connect Google Calendar button. Below: This connects YOUR account only and saves immediately, no need to press Save. You'll be redirected to Google to grant access, then returned to the calendar page
3

Choose your Google account

Google opens. Pick the Google account whose calendar you want to use, or sign in to it.
4

Tick every permission box

Google asks what Hive Inspect may access. Tick every checkbox, then click Continue.
Google leaves these boxes unticked. If you skip them, Hive can’t add events to your calendar and the connection won’t work. To fix it, disconnect, connect again and tick every box.
5

You're connected

Google sends you back to the Calendar page in Hive. In Org Settings → Scheduling, the connection now shows Connected to Google Calendar and the Google account you chose.The Google Calendar Connection setting showing a green dot, Connected to Google Calendar, inspector@yourcompany.com, and a red Disconnect button
The connection saves straight away. You don’t need to click Save on the settings page.
Each person connects their own calendar. The button connects the Google account of whoever is signed in. Every inspector on your team signs in to Hive with their own login and connects their own Google Calendar. The Teams page shows who is connected: Calendar Linked or No Calendar.
You can also connect from the Calendar page:
  • Google Calendar engine: while you aren’t connected, the page shows a prompt with a button to connect.
  • Hive Calendar engine: open the ⋯ menu at the top of the calendar and choose Connect Google Calendar.

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What shows on your Google Calendar

  • Confirmed inspections you’re assigned to, with the time, address and details. When an inspection is rescheduled, its event moves with it.
  • Events you create in Hive, such as time off or meetings.
  • Draft or waiting inspections, only if you turn on Create calendar event for draft status inspections or Create calendar event for waiting status inspections further down Org Settings → Scheduling. Both are off by default.
Inspections booked before you connected aren’t added on their own. Open the inspection and click Regenerate calendar event in its date and time section.

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Disconnect or fix the connection

To stop syncing, or to switch to a different Google account, go to Org Settings → Scheduling → Google Calendar Connection and click Disconnect. Then connect again with the account you want. If inspections stop appearing on your Google Calendar, or Hive shows a calendar error, disconnect and connect again. Make sure you tick every permission box on Google’s screen.

Next step

Company details and hoursCompany name, logo, license, signature and business hours2:40

Related

Scheduling and calendar FAQGoogle Calendar sync, availability, blocking time and time zonesHive CalendarThe calendar built into Hive, alongside Google CalendarRelease note5:07
Last modified on October 18, 2026