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In the dashboard: Business Tools → Past Inspections

Past Inspections is where the reports from your old inspection software live after our team moves them into Hive. Each past inspection is a folder of PDFs: usually the report, and often the invoice and agreement. You can find one by address, open its PDFs and email one to a client who asks for an old report. Past inspections are an archive. They’re kept apart from the inspections you run in Hive. See How past inspections differ from your inspections. You need the Business Tools permission to open Business Tools. See What each permission does.

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Get your past inspections into Hive

Our team imports them for you. Click Import Inspections at the top right of the page to see how to start. The Import Inspections window: We can have all your past inspection data moved over to the Hive. Please reach out to us on the Chat bubble. Will need just 5 mins of your time. Works with Spectora, ISN, and other platforms. A Got it button
  1. Wait until you’ve done your last inspection in your old software, so nothing is missed.
  2. Ask in the chat bubble in your dashboard. Tell us which software you used.
  3. Follow the export steps for your software. They’re in the FAQ:
  4. Once we’ve imported them, they show on this page.
You can’t upload past inspections yourself. The Import Inspections window only explains how to reach us.

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The list

The Past Inspections page: Import and manage your historical inspection records, with an Import Inspections button. A Past Inspections card with Total: 37, a Search by address box, and a table with Address, Date and Time columns, newest first, for example 1418 Cedar Hollow Ln, Austin, TX 78745, Dec 18, 2025, 9:00 AM. Below, Showing 1–10 of 37 and page buttons
  • Total shows how many past inspections you have.
  • Each row shows the Address, Date and Time of the inspection, newest first. N/A means the old software’s export didn’t have it.
  • The list shows 10 per page. Use the arrows and page numbers at the bottom to move between pages.
  • Click a row to open it.
Type in Search by address… to narrow the list. It matches the address and the folder name, so part of a street name is enough. Under the box you see how many matched, for example Found 1 of 37 inspections. Search is the only filter. To find an inspection by client name, search the address instead.

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Open a past inspection

A past inspection: 1418 Cedar Hollow Ln, Austin, TX 78745 with a horizon tag. Inspection Details: Address, Scheduled Date December 18, 2025, Scheduled Time 9:00 AM, Platform Horizon, Directory Name, Created At and Updated At. PDF Files: All PDF documents in this inspection directory, listing Inspection Report.pdf 18 MB, Invoice.pdf 94 KB and Agreement.pdf 207 KB, each with View, Download and Email buttons Inspection Details shows: PDF Files lists every PDF in the folder, with its size and the date it was imported. Other file types from your old software, such as photos, aren’t listed. For each PDF:
  • View opens it in a new tab.
  • Download saves it to your computer.
  • Email sends a link to it. See Email a PDF to a client.

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Email a PDF to a client

  1. Open the past inspection and click Email next to the PDF.
  2. Under Recipient, choose Pick a contact and search your contacts by name or email, or choose Enter an email and type the Email and an optional Name.
  3. Check the Subject and Message. Hive fills them in for you: the subject is “Inspection report –” and the address, and the message greets the contact you pick by first name (or says “Hi there”) and signs off with your company name. Edit them as you like.
  4. Click Send. You see Email sent to and the recipient.
The Email PDF window: Send a link to this PDF. The link stays valid for 7 days. The file 1418 Cedar Hollow Ln - Inspection Report.pdf, 18.0 MB. Recipient with Pick a contact selected and a Search contacts by name or email box, and Enter an email. Subject: Inspection report – 1418 Cedar Hollow Ln, Austin, TX 78745. Message: Hi there, Here is the PDF for 1418 Cedar Hollow Ln, Austin, TX 78745: 1418 Cedar Hollow Ln - Inspection Report.pdf. Thanks, Rivera Home Inspections. A note that a View PDF link is added below your message, and Cancel and Send buttons What your client gets:
  • A plain email with your message and a View PDF button. The PDF isn’t attached, so a large report still gets through.
  • The file name and This link expires in 7 days., then your company name.
  • It comes from the same sender as your other Hive emails, and replies go to the same address. See Send email from your domain.
The link stops working after 7 days. If your client needs the report again, send it again. A contact without an email address can’t be picked. Add their email to the contact first, or choose Enter an email. One PDF goes in each email. To send the report and the invoice, send two emails, or click Download and attach both to your own email.

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How past inspections differ from your inspections

Past inspections are stored separately from the inspections you create in Hive. They don’t show in your inspections list, calendar, Metrics, Earnings or Payout Report, and they don’t count against your free trial reports. Revenue, agents and other numbers from your old software don’t come over with them. For some inspection software, our team can bring over that old business information separately. It can take a few days to a few weeks. Ask in the chat bubble in your dashboard.

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Common questions

Open Business Tools → Past Inspections, search the address, open it and click Email next to the report. Your client gets a link that works for 7 days. See Email a PDF to a client.
They’re kept separately, in Business Tools → Past Inspections. They’re PDFs from your old software, not inspections created in Hive.
No. Metrics, Earnings and the Payout Report only count inspections created in Hive. See Metrics.
No. To re-inspect the property, create a new inspection at the same address in Hive. See Re-inspections.
No. Ask in the chat bubble and our team imports them for you. See Get your past inspections into Hive.
Yes. Ask in the chat bubble. We add the reports that weren’t imported yet.
Your old software’s export didn’t include that detail for this inspection. The PDFs are still there.
Ask in the chat bubble with the address. Only PDF files are listed, and a report your old software didn’t export can’t be imported.

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Where to go next

Last modified on October 24, 2026